Data protection legislation requires us to comply with various principles, under which personal data must be:
- fairly and lawfully processed
- processed for specific and lawful purposes
- adequate, relevant and not excessive
- accurate and up to date
- not kept for longer than is necessary
- kept secure
- Except as otherwise permitted or required by law we will retain your personal data to fulfil the purposes for which it was collected.
We will not give your data to any third parties unless we have your written consent to do so, other than with our registration partner who supplies electronic registration services at our events, accommodation providers if accommodation is included in your booking and the venue for health and safety purposes during the event. In these cases we have to share your data in order to deliver the service that you are booking.
We share limited information (name, organisation, job title and email address (used to uniquely identify you)) with these organisations and obligate them to only use your data for the purpose of registering you at the event, providing accommodation or in case of an emergency. We also require them to confirm that your data has been destroyed after the event. In both cases, we only work with partners who have submitted their compliant Privacy and GDPR policies to us.
Accommodation lists and personal data is sent password protected with clear guidelines on how this data should be stored and subsequently destroyed.
Delegate lists are used for registration and fire, health and safety purposes during the event. We do not share this information with anyone other than our registration partner and the venue.
We take photographs and video footage at our events. If you do not wish your image to be used in footage which may be featured in our publications (digital and print) or other third-party channels which may use our footage, please advise the registration staff when you arrive at the event. Reasonable measures are taken to avoid photographing individuals who have requested not to be filmed/photographed, however where this is not possible, you can request to have any images deleted by contacting the Event Team at any time. Please note that we cannot accept responsibility for footage or images captured at our events by third parties eg other delegates, exhibitors and the media.
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